Show every team the templates they are allowed to use.
Publish each Teams template to the exact departments, regions, or roles that need it — so every team opens a curated catalog and provisions the right workspace, every time.
The right catalog is what makes self-service actually work.
Workspace templates only deliver consistency if people pick the right one. When everyone sees every template, the catalog becomes noise — and teams choose the wrong workspace or skip self-service entirely. Audience targeting curates the catalog per team, so the right motion is also the easiest one.
What an undifferentiated catalog costs the business.
One flat list of every template, shown to everyone, quietly undermines the consistent collaboration you built it for.
Wrong template, wrong workspace
Faced with a long list, people pick whatever looks closest — and provision a workspace that skips the governance their team actually needs.
Catalog overwhelm
A flat catalog of every template across every department turns a thirty-second task into a guessing game, and adoption stalls.
Shadow requests return
When the catalog feels irrelevant, teams go around it — back to ad-hoc workspaces and IT tickets you built self-service to retire.
Sensitive templates over-exposed
Legal, HR or executive workspace templates sitting in everyone’s catalog invite misuse and create inconsistent collaboration.
Scope by the groups you already manage.
Target each template to the audience it is built for. Membership reads directly from your Microsoft 365 and security groups — no separate list to keep in sync, no extra admin to maintain.
Scope by department
Offer the deal-room template to Sales, the case-management template to Support, and the campaign workspace to Marketing — each team sees only the templates that match how they work.
Scope by region
Surface region-specific project templates — with the right naming convention, language and SharePoint structure baked in — only to the teams in that region.
Scope sensitive templates
Keep HR, legal and executive workspace templates out of the general catalog and visible only to the groups authorised to provision them.
Phase a rollout
Pilot a new template with one group, confirm it works, then widen the audience — no big-bang launch, no recreating the template from scratch.
Mirror your org structure
Targeting reads from your existing Microsoft 365 and security groups, so the catalog stays aligned as people join, move and leave.
Combine with governance
Audience targeting decides who sees a template; naming, membership and lifecycle rules decide what the workspace becomes. Together they make self-service consistent.
From a tenant-wide catalog to the right shortlist.
Three steps turn a sprawling template library into a curated, ready-to-use catalog for each team.
Build the template once
Encode the workspace — Teams structure, SharePoint site, Planner boards, governance — and define which audience it is built for.
Assign its audience
Point the template at the users or groups it is meant for. Anyone in the audience sees it in their catalog; everyone else never does.
Teams self-serve with confidence
Each person opens a short, relevant catalog and provisions the right, fully governed workspace in seconds — no guesswork, no wrong choice.
Curation, not new access risk.
Audience targeting decides what a person is offered in the catalog — a guardrail over visibility, not a new permission surface over workspaces.
| Audience targeting controls | Audience targeting does not |
|---|---|
| Which templates appear in each user’s catalog | Who can access a workspace once it’s created |
| Visibility scoped by Microsoft 365 or security group | Naming, sensitivity labels or membership rules — set per template |
| Phased, group-by-group rollout of a template | Approval routing for provisioning requests |
| Keeping sensitive templates out of the general catalog | Lifecycle, archival or deletion of existing workspaces |
nBold is Microsoft 365 native. Group membership is read through the Microsoft Graph API under a service account you control. ISO 27001 certified and SOC 2 Type II certified.
Part of the wider governance layer.
Audience targeting decides who sees a template; the rest of the governance layer decides what each workspace becomes once it is provisioned — naming, membership, labels, and lifecycle, all per template.
Governance
Naming, labels, membership, approvals and lifecycle — guardrails applied per template across every workspace.
Explore GovernanceNaming convention
Enforce consistent, recognisable workspace names automatically at the moment of provisioning.
Explore Naming conventionTemplates
Encode the workspace once — Teams, SharePoint, Planner — then provision it consistently for every team that needs it.
Explore TemplatesFrequently asked questions
Why use audience targeting?
It keeps the catalog relevant and prevents teams from provisioning workspaces from templates that do not match their process or permissions. A short, curated catalog is far more effective than a flat list of everything.
Can templates be shared with multiple audiences?
Yes. A template can be targeted to several groups at once — for example a project workspace shared across two regions — and you add or remove audiences at any time without recreating it.
Does audience targeting replace approvals?
No. Targeting controls visibility — who is offered a template in the catalog. Approval can still be used when a workspace request needs review before provisioning.
Does audience targeting change who can access the workspaces that get created?
No. Targeting controls who is offered a template in the catalog. Membership and access on the resulting workspace are governed separately by the template’s own membership rules, privacy settings and sensitivity labels.
Does nBold need access to our directory to do this?
nBold reads group membership through the Microsoft Graph API, under a service account you control. nBold is ISO 27001 certified and SOC 2 Type II certified. See our Security & compliance page for the full detail on how nBold handles data.
Give every team the catalog built for them.
See how audience targeting turns self-service into a consistent, repeatable motion — the right template in front of the right team, every time.